Message from the President
No Need to Volunteer!
There are countless reasons why I shouldn’t, either.
But my underlying motivator is rooted in a desire. A need to strengthen my childrens’ education. To add further depth to this position, I am driven and enticed by being a part of a community. The Dorris-Eaton Parents’ Association (DEPA) is an active community of parent volunteers who work diligently (sometimes tirelessly) for the benefit of ALL students of The Dorris-Eaton School. This is the core strength and success of DEPA. It brings together parents, children, and teachers to further enhance the Dorris-Eaton experience.
Our membership provides: continued support of the DEPA Library, cultural enrichment programs, young author visits, family outings, parent socials, teacher appreciation days, and seasonal class parties.
The programs of DEPA should not be taken for granted. They only exist, one year to the next, based on the work of volunteers. Yes, it takes a village to raise our kids. It takes every parent making a small sacrifice of their time to make a large impact. Let’s keep DEPA strong- Volunteer now for next year. Whatever commitment the job requires- you won’t regret the opportunity to be part of a your child’s educational community.
We need you!
Please review our list of DEPA positions below. We are seeking volunteers for the 2014-2015 school year. I hope you find one that fits your schedule. Please ask further questions, we welcome them!
BOOK FAIR VOLUNTEERS NEEDED!
If you are interested in volunteering, we need help with set-up, clean-up, cashiering and helping students at the fair and on the preview day. Please click on the link below!
We're using VolunteerSpot to organize Volunteers for the Book Fair.
Please sign up for Dorris-Eaton School Book Fair - here's how it works in 3 easy steps:
1. Click this link to go to our invitation page on VolunteerSpot: Book Fair Volunteers
2. Enter your email address: (You will NOT need to register an account on VolunteerSpot)
3. Sign up! Choose your spots - VolunteerSpot will send you an automated confirmation and reminders. Easy!
Note: VolunteerSpot does not share your email address with anyone. If you prefer not to use your email address, please contact us and we can sign you up manually.
Scholastic Book Fair
April 15 - April 18
UGLR, Walnut Creek
Our annual Scholastic Book Fair is starting soon. It is being held Tuesday, April 15, through Thursday, April 17, from 8 am – 4 pm in the Upper Grade Lunch Room (Walnut Creek Campus). The book fair will also be open for last minute sales on Friday, April 18, from 8 – 9 am.
Students in grades K-4 will get to preview books in the fair on Monday, April 14. They will use that time to create personal wish lists of their favorite books to make shopping easy. Student wish lists will be kept at the fair for parents to pick up. Just ask for your child's list when you arrive.
The “Classroom Wish List” program gives you an opportunity to help build your child's classroom library. Book titles will be hand-picked by each teacher and placed in baskets at the fair. Simply select a book from the wish list basket and bring it along with your purchases to the cashier. A bookplate will be placed in the book for your child to sign before delivering it to their teacher.
Don't forget that all proceeds of the book fair go directly to support DEPA activities and provide books for the Walnut Creek and Alamo libraries.
Check out our Book Fair web page at Dorris-Eaton Book Fair.
If, for any reason, you are unable to attend the fair, you can go to this website and order online between April 8-28. You can also visit our book fair homepage to see the schedule and featured books.
DEPA COMMITTEE AND BOARD POSITIONS 2013-14
Listed below are the DEPA Board positions and a description of their roles.
- President: Schedule and oversee all programs, run DEPA meetings, attend all DEPA events, delegate responsibilities among members, serve as DEPA liaison with the school administration.
- Secretary: Record minutes of all DEPA board/general meetings and write thank-you notes on behalf of the board.
- Treasurer: Manage all financial statements and annual filings and meet with social chairs to help prepare budget for social events.
- First Vice-President: Fill in for President when necessary, manage membership roles, and organize contact with new families. This position is encouraged to consider the Committee Chair role of Membership Coordinator.
- Second Vice-President: Prepare agenda for DEPA general meetings and organize hospitality for DEPA meetings. Vice-President is encouraged to consider the Committee Chair role of Room-Parent Coordinator.
- Third Vice-President: Vice-President is encouraged to consider the Committee Chair role of Information Technology Coordinator.
- *Alamo Representative: Please note the appointment of this position to the Board requires an amendment to the By-laws to be approved by the General Meeting.
- *Parliamentarian: This position is currently appointed by the President but it is proposed it be an elected member of the Board. This change requires an amendment to the By-laws to be approved by the General Meeting. The position assists the board with rules and proceedure, manages amendments to the by-laws and the process for nomination and election of new Board members and committee chairs and members
Listed below are brief descriptions of all DEPA committees. Estimated time commitments to chair each committee are in parentheses. Committee members can expect their time commitment to be less than that for the chairperson. Position listings under “Alamo” are for the Alamo campus only; those under “WC” are for the Walnut Creek campus only.
- Alamo Representative: Coordinate all DEPA events at Alamo campus (year-round). The Alamo Representative is expected to attend all Board meetings. It is proposed the position be made a formal member of the Board for 2013-14.
- Back-to-School Night: (WC-two nights/Alamo-one night) Organize the set-up and clean-up of refreshments (held in September).
- Scholastic Book Fair: (WC) Set-up and coordinate (one week in April, planning starts in February).
- Cultural Enrichment Assemblies: (WC/Alamo) Coordinate, select in conjunction with school administration, set-up, and attend all school-wide assemblies and some in-class events (year-round, planning starts in June).
- eNews Editor: (WC) Work with Board, room parents, and teachers to prepare eNews to be sent to all DEPA members (monthly).
- eScrip Coordinator: (WC) Promote participation and monitor membership results (year-round, September and October are the busiest months).
- Fall Family Event (Fallfest): (WC/Alamo) Organize and coordinate school fall event (one day in October, planning starts in July).
- Father/Son Event: (WC/Alamo) Plan and organize event (one day in March/April, planning starts in January).
- Grade Specific Cultural Enrichment Coordinator: (WC) Oversee K-8 grade-specific cultural enrichment programs, work with teachers and room parents to offer suggestions/review options
- Holiday Cookie Platters: (WC/Alamo) Recruit volunteers to bake cookies/treats for teachers at the winter holiday luncheon. Organize the cookie platters and disbursement.
- Information Technology Coordinator: (WC/Alamo) Controls all content of depa.org. Assists and trains Chairs of DEPA events to manage their event via the website. Distributes group emails to DEPA membership as needed.
- Library: (Alamo) Manage library and assist parent volunteers (year-round, 3-4 hours per week).
- Membership Coordinator: (WC) Organise membership drive and manage membership roles, and organize contact with new families. (heavy work-load at beginning of school year).
- Mother/Daughter Event: (WC/Alamo) Plan and organize event (one day usually in March/April, planning starts in February).
- New Member Tea: (WC) Offer space in home and help plan for Tea. Open to new families of Dorris-Eaton, Walnut Creek Campus. Gives opportunity to welcome new families and introduce DEPA. (one day, usually takes place in September.)
- Parent-led Cultural Celebration: (WC/Alamo) Organize a cultural celebration, e.g. Chinese New Year (one day a year, planning will depend on event selection).
- Parent Social(s): (WC/Alamo) Plan formal or informal parent social gathering(s) (hours vary depending on event).
- Room-Parent Coordinator: (WC) Provide support/guidance for room parents and act as liaison between school administration and room parents (year-round, planning starts in August). A Board member is encouraged to fill this roll.
- Student Treats: (WC/Alamo) Coordinate after-school treats for students (3 to 5 times a year).
- Teacher Appreciation: (WC/Alamo) Coordinate and organize week-long teacher appreciation week in spring.
- Teacher Buffet Lunches: (WC/Alamo) Coordinate and organize lunch for teachers three times per year (one day during conference week in November and April, and a winter holiday luncheon). Coordinate December date (winter holiday luncheon) with Holiday Cookie Platters Chair.
- Used Uniform Sales: (WC) Schedule/manage the sale of used uniforms and organize/stock the DEPA supply closet (once in August and bi-monthly when school begins, sales are 1 ½ hours).
- Year End Party: (WC) Organize and oversee the Year-End Party for either K-4 or 5-8.
- Young Authors’ Program: (WC/Alamo) Work with local booksellers to bring author presentations to the school for assemblies, market the books being presented, and manage book sales (year-round).
For further details or to express interest please email Simone Burford, Parliamentarian at DEPA Admin.